How to Plan a Large Group Photo Session in Coeur d'Alene : Kim Hildebrand Photography

Capturing the essence of a large group in a single frame is both a challenge and a joy. Whether it’s a family reunion, or a celebration with friends, Coeur d’Alene provides a stunning backdrop for these special moments. Here’s a step-by-step guide on how to plan a large group photo session in Coeur d’Alene to ensure your large group photo session goes off without a hitch.

1. Find and book a photographer well in advance

This is especially true in the busy summer months in CDA and also when many families and photographers may have vacations planned. It’s best to have 2-3 potential dates in mind that will work with your group, as that could help you secure a session date with the photographer you want to hire. In my experience, try and book a summer and fall large group session at least 4-5 months in advance. If it is winter around the holidays, you may want to check with your photographer well in advance too. January through May is typically a slower time for family photographers so you could secure a date 2-3 months in advance.

2. Scout the Location

Coeur d’Alene is renowned for its breathtaking scenery. From the sparkling lakes, open fields, to the lush forests and charming downtown, there’s no shortage of beautiful spots. Choose a location that offers ample space. Popular spots include Sanders Beach, City Beach, Hayden Lake, and surrounding areas around the Coeur d’Alene Resort.

3. Check the Weather

Weather can make or break an outdoor photo session. Check the forecast in advance and have a backup plan in case of inclement weather, whether it is a back up date or location. Early morning or late afternoon often provides the best lighting and fewer crowds, making it easier to manage a large group.

4. Plan the Composition

With a large group, composition is key. You and your photographer can discuss grouping ideas as well as the timeline and shot list of photos that you would like taken. If possible, you can use natural features like trees, rocks, or benches to create layers and depth. Consider using props like blankets or chairs for more dynamic poses. Make sure everyone can be seen and that no one is obscured.

5. Coordinate Outfits

While you don’t want everyone to look identical, coordinating colors and styles can help create a cohesive look. Suggest a color palette that complements the location and the season. Neutral tones with a pop of color often work well and keep the focus on the faces. Patterns are okay as well as long as the patterns are mixed with some solid colors too. Feel free to check out my portfolio or search “extended” for large group examples.

6. Communicate Clearly

Clear communication with your family is crucial. Give everyone in your group plenty of notice about the time and place and planning details. On the day of the shoot, designate someone to help direct the group. Have a few helpers to assist with arranging people and managing any distractions.

7. Capture Candid Moments

While posed shots are important, don’t forget to capture candid moments. These often turn out to be the most cherished photos (and are my favorite as you can see all over my website!). While your photographer should have ideas and activities to capture candid moments, it’s important to educate and encourage the group to interact naturally, laugh, and enjoy the moment before and during the session.

8. Have Fun!

Lastly, have fun with it! Large group sessions can be hectic, but they’re also incredibly rewarding. How often do you have the chance to get your whole family (and multiple generations) together, let alone get photos of everyone? The laughter, the chaos, and the joy of bringing people together will shine through in your photos. Enjoy the process and the opportunity to create lasting memories for your family & friends.

Final Thoughts

I hope explaining how to plan a large group photo session in Coeur d’Alene will help you with your next family shoot. It requires careful preparation and a flexible approach, but knowing these steps ahead of time will help you. By following these tips, you’ll be well on your way to getting beautiful, memorable images that your family will cherish for years to come.

If you have any questions about how I work with large families or booking your own large family session, feel free to contact me here or below!